Turn job emails into operational data
OpsFlow extracts job details from emails, PDFs, and booking messages, validates the information, and prepares structured data for the systems your operation already uses.
Built for UK transport operators, broker-driven workflows, and direct customer bookings.
Incoming Job Email
just nowBroker Platform · 2 attachments
PDF Extracted
Exception flagged
Missing postcode on delivery address
Output ready
CSV · Spreadsheet · Transport System
247
Jobs today
98.2%
Success rate
4
Exceptions
Manual job admin creates hidden cost
Every job that arrives by email and gets manually re-entered is time lost, risk added, and capacity wasted.
Emails and PDFs need retyping
Job details arrive in emails and attachments that must be manually entered into systems — every single time.
Job details sit inside inboxes
Critical operational data stays trapped in email threads instead of flowing into workflows where it belongs.
Errors and missing fields delay operations
Manual entry creates mistakes, duplicates, and incomplete records that slow everything down and cause re-work.
Admin pressure grows with every extra job
More volume means more manual work, more pressure on your team, and more risk of costly errors.
From inbox to structured workflow
Four steps from an incoming email to clean, usable job data — with no manual data entry in between.
Receive
Job emails, PDFs, broker confirmations, and direct customer instructions arrive in your inbox.
Extract
Key job data is automatically captured from email bodies and attachments — no manual reading required.
Validate
Missing fields, weak matches, and data inconsistencies are flagged for review before anything moves forward.
Deliver
Clean, structured data is prepared for your transport system, spreadsheet, or database — ready to use.
Receive
Job emails, PDFs, broker confirmations, and direct customer instructions arrive in your inbox.
Multiple sources, one inbox
Extract
Key job data is automatically captured from email bodies and attachments — no manual reading required.
Emails and PDFs
Validate
Missing fields, weak matches, and data inconsistencies are flagged for review before anything moves forward.
Exceptions handled cleanly
Deliver
Clean, structured data is prepared for your transport system, spreadsheet, or database — ready to use.
Your system, your format
Automation built around your operation
Each workflow is designed to fit the way transport teams already receive and process job information.
Job email processing
Automated extraction from incoming job emails, booking confirmations, and forwarded messages.
Document and PDF extraction
Read job details from PDF documents, rate cards, and attached files without manual reading.
Multi-source workflow handling
Handle jobs from brokers, direct customers, and forwarded instructions in one unified workflow.
CSV and spreadsheet outputs
Format structured data ready for import into transport systems or spreadsheets you already use.
Exception and warning alerts
Flag missing fields, weak matches, and data that needs manual review before it causes problems.
Operational reporting preparation
Generate clean data views and reports for operational oversight without building them by hand.
Future API workflows
Connect job data to other platforms and services via API as your operation grows and integrations expand.
Custom process automation
Build bespoke processing logic around the specific way your operation receives and handles job instructions.
Your operation does not need to change systems first. OpsFlow fits around the tools you already use.
See the workflow clearly
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0
0.0%
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Recent Jobs
Last 5 processedBP-94521
Birmingham → Leeds
DC-12847
Manchester → London
FWD-7823
Glasgow → Edinburgh
DOC-3891
Bristol → Cardiff
BP-94522
Liverpool → Sheffield
Works around the systems you already use
OpsFlow prepares data for transport management systems, spreadsheets, internal databases, reporting tools, and future API integrations — whatever your team currently relies on.
Transport systems
Prepare structured data ready to import into your existing transport management system.
Spreadsheets
Export clean rows to Excel, Google Sheets, or CSV files your team already knows how to use.
Internal databases
Format job data for your internal database systems without custom development on your side.
Reporting dashboards
Feed structured data into business intelligence and reporting tools for operational visibility.
APIs and webhooks
Connect OpsFlow outputs to other systems via API integrations when you are ready to expand.
Custom workflows
Build bespoke processing logic for operational requirements that do not fit a standard template.
Less admin. Cleaner data. Faster operations.
Reduce repetitive data entry
Stop copying job details from emails into systems manually. Let the automation handle it.
Improve consistency across job records
Structured data means fewer errors, cleaner records, and less time chasing corrections.
Spot missing information earlier
Exceptions are flagged before they cause operational delays — not after jobs have already moved.
Support more volume without adding admin pressure
Scale your operation without scaling your admin team or working longer hours to keep up.
Pilot workflow
Real transport operation
Multiple job sources handled in one workflow
Automated job data extraction from emails and PDFs
Manual review only where it is genuinely needed
Structured output ready for operations immediately
98%
Automation rate
4+
Sources connected
Built to expand beyond job entry
OpsFlow starts with job email processing, then expands into wider operational automation as your workflow matures and your needs grow.
Customer-specific workflows
Tailored processing logic for individual customers with unique job formats or requirements.
Fleet and tracking data workflows
Integrate real-time fleet data and tracking updates into your operational data flows.
Billing and revenue checks
Cross-reference job data against rate agreements and billing records for accuracy.
Exception dashboards
A centralised view for managing every exception, warning, and flagged record in one place.
API integrations
Connect OpsFlow directly to third-party platforms, booking systems, and services via API.
Multi-client operational portals
Manage jobs and data across multiple clients from a single operational control panel.
Ready to remove manual job admin?
If your team still copies job details from emails, PDFs, and booking messages into systems, OpsFlow can help you build a cleaner workflow.
What happens next?
We will review your current job processing workflow
Identify where automation can reduce manual work
Propose a practical solution for your operation
Prefer to talk directly?
Call us
07810 788 417