Stop retyping jobs. Run your transport operation properly.
OpsFlow extracts job data from emails and attachments and structures it automatically. Complete jobs are processed without manual entry. If anything is missing or unclear, your team is alerted instantly so nothing slips through.
Incoming Job Email
just nowBroker Platform · 2 attachments
PDF Extracted
Needs review
Missing postcode — flagged for your team
Output ready
CSV · Spreadsheet · Transport System
247
Auto-processed
98%
No intervention
4
For review
What your team does today — and what changes
Today, your team:
Manual, slow, error-prone
- Read every job email manually
- Open PDFs and cross-reference attachments
- Retype job details into your system
- Chase missing postcodes and unclear rates
- Fix errors found hours after entry
- Repeat this for every single job, every day
With OpsFlow:
Automated, accurate, scalable
- Jobs arrive and are read automatically
- Data is extracted from emails and attachments
- Structured details are sent straight to your system
- Missing or unclear data is flagged immediately
- Your team only reviews exceptions
- Volume grows — your admin workload does not
This is what lands in your inbox every day
OpsFlow processes it, extracts what it can, structures what is complete, and flags anything missing for your team to review.
From: dispatch@haulagebroker.co.uk
Subject: JOB CONFIRMATION - PLEASE ACTION
Attachments: POD_form.pdf, RateCard.xlsx
Hi,
Please see below job details for tomorrow. Let me know ASAP if you can cover.
COLLECTION: Unit 4 Parkway Industrial, Birmingham B7 4LJ — 08:00hrs
DELIVERY: Warehouse 12, Leeds LS9 — [POSTCODE MISSING]
VEHICLE: 18T curtainsider
REF: BP-94521 / PO4492-B
RATE: £420 + VAT (see attached)
DATE: tmrw (Weds?)
Cheers, Dave
Job ID
BP-94521
Collection
Unit 4 Parkway Industrial, Birmingham B7 4LJ
Collection Time
08:00
Delivery
Warehouse 12, Leeds LS9
Missing postcode — flagged for review
Date
tmrw (Weds?)
Ambiguous — flagged for review
Vehicle Type
18T Curtainsider
Rate
£420.00 + VAT
Extracted from attachment
OpsFlow does not guess or complete missing data. It processes what is provided and flags anything that needs review — keeping your team in control.
From inbox to structured workflow
Most jobs are processed automatically. When data is missing or unclear, your team is alerted immediately — so you stay in control without doing the repetitive work.
Receive
Job emails, PDFs, broker confirmations, and direct customer instructions arrive in your inbox.
Extract
Key job data is captured and structured from email bodies and attachments — no manual reading required.
Validate
Missing fields, weak matches, and data inconsistencies are flagged for review before anything moves forward.
Deliver
Clean, structured data goes into your system automatically. Your team only steps in when something is missing or unclear — not for every job.
Receive
Job emails, PDFs, broker confirmations, and direct customer instructions arrive in your inbox.
Multiple sources, one inbox
Extract
Key job data is captured and structured from email bodies and attachments — no manual reading required.
Emails and PDFs
Validate
Missing fields, weak matches, and data inconsistencies are flagged for review before anything moves forward.
Exceptions handled cleanly
Deliver
Clean, structured data goes into your system automatically. Your team only steps in when something is missing or unclear — not for every job.
Exceptions only, not everything
Built for real-world job data
Not all job emails are perfect. OpsFlow processes complete data automatically and highlights anything missing or unclear, so your team can resolve it quickly without retyping everything.
0
0
0.0%
0
Recent Jobs
Live — updating automaticallyBP-94521
DC-12847
FWD-7823
DOC-3891
BP-94522
FWD-7824
DC-12848
BP-94523
Less admin. Faster jobs. More control.
~90%
Jobs processed automatically
Most complete jobs flow straight into your system with no manual entry.
Instant
Faster job processing
Job data is structured and ready the moment the email arrives.
Only exceptions
Manual review required
Your team only steps in when data is genuinely missing or unclear.
No extra headcount
Handle more volume
Volume grows — your admin workload does not.
Ready to remove manual job admin?
If your team still copies job details from emails, PDFs, and booking messages into systems, OpsFlow can help you build a cleaner workflow.
What happens next?
We will review your current job processing workflow
Identify where automation can reduce manual work
Propose a practical solution for your operation